Accommodation

Accommodation must be booked online only via the website.
Requests for accommodation sent by fax or email will not be accepted
.

Requests will be served on a first-come, first-served, basis.
We strongly advise all participants to request for accommodation booking as soon as possible. Conferre Ltd will not be able to guarantee rooms after December 10th, 2014.

Hotel Options & rates

The rates below are valid for both individual and group reservations (euro/incl. VAT)
HOTEL
CLASS DISTANCE FROM
THE COURSE VENUE
ROOM TYPE & RATE
(per room per night)
SINGLE DOUBLE
Hotel Du Lac
http://www.hoteldulac.gr/en.aspx
(5*) Course venue 85,00€ 95,00€
Akti Hotel Fully booked
http://www.aktihotel.gr/en/
(3*) 450 m by foot 55,00€ 60,00€
Filokalia Hotel Fully booked
http://www.filokalia.gr/en/gallery.aspx
(3*) 550 m by foot 55,00€ 75,00€
Cost includes:
• Breakfast
• All taxes

Official check-in time: 14:00 hours
Official check-out time: 12:00 hours
Available Booking Dates:
From 22/01/2015 to 27/01/2015

In order to check availability for other dates you may proceed with a short e-mail at info@conferre.gr and then proceed with the reservation.

Availability for Booking till:
December 10th, 2014
Minimum stay of nights: five (5)

For group bookings

Companies, who wish to invite participants to the course, should apply directly to the Official Travel Agency and Housing Bureau and send their requests by email (info@conferre.gr).

For individual booking

All participants can book their accommodation through the website by completing the Online Accommodation Form (at the bottom of the page). Please make sure you read and follow carefully all the necessary information mentioned below step by step before booking.

Accommodation booking process

Steps:

  1. Submit the online Accommodation Form
  2. DEPOSIT (cost of two (2) nights): After correct submission of the form, you should proceed with a DEPOSIT of two (2) nights of the booking within 5 days. Your accommodation booking will not be confirmed and processed unless accompanied by the deposit. In case of no receipt of the deposit within 5 days the booking will be considered invalid (it will be automatically cancelled and another form should be completed).

    Please note that this step (deposit) is necessary for continuing the procedure BUT it may be skipped and you may proceed directly with full payment.
  3. Upon receipt of the deposit (and within 5 days), you will receive a confirmation of your booking, indicating your reservation details and the corresponding balance of payment. (The booking will only be final upon receipt of the corresponding balance, in case of existing).
  4. FULL PAYMENT: All accommodation bookings require full pre-payment no later than December 10th, 2014. If the corresponding balance is not paid until this date, your booking will be cancelled.
  5. Upon receipt of the full payment and within five (5) days you will receive the hotel voucher by email or fax. (Should you not receive either the confirmation or the hotel voucher, please contact Conferre Ltd).

Important Notes:

  1. Minimum stay of nights FIVE (5). Requests only for fewer nights cannot be accepted. In order to consider a special request please contact us at info@conferre.gr.
  2. Each Accommodation Form corresponds to one individual booking (1 room). If you wish to reserve for another room, you should complete another Form.
  3. In case of special needs (extras, day use, earlier/later check in/out, different room type, non-smoking, bed type etc) it must be completed in Option “Details” field or contact directly Conferre Ltd for checking availability and (extra) costs.
  4. Please make sure that you always check your spam emails for the confirmation of your booking

Payment Options

Accommodation Form has both payment options:
1. Deposit Payment (necessary and default)
2. Full Payment


and should be completed only once (for every individual booking) and not repeated when paying the corresponding balance.

-in case of payment by bank transfer proof of corresponding balance payment should be sent to the Conferre Ltd
-in case of online payment by credit card, the corresponding balance (if deposit option is chosen) should be paid only through a second online form available at the bottom of the page (Balance Form for Payment by Credit Card). Please make sure you enter correctly your Accommodation Booking Number, sent by email after successfully submission of the online Accommodation Form)

Methods of Payment

A. By BANK TRANSFER

  1. Bank of Piraeus, Branch of Ioannina 2405
    (Dimokratias Sqr., Ioannina, Greece)
    Bank account: 5405-014793-745
    IBAN: GR38 0172 4050 0054 0501 4793 745
    Swift-BIC: PIRBGRAA
    Beneficiary: Conferre Ltd
  2. Alpha Bank, Branch of Ioannina 371
    (Agiou Georgiou, Dimokratias Sqr., Ioannina, Greece)
    Bank account: 371-00-2320-000-940
    IBAN: GR65 0140 3710 3710 0232 0000 940
    Swift-BIC: CRBAGRAA
    Beneficiary: Conferre Ltd

Notes:
Please on the bank remittance do not forget to mention:

• Name
• Reason of payment (ACC_ECPNR).

* Please transfer all payments free of charge for the beneficiary.
All payments for the course must be made in EUROS to Conferre Ltd.

Α copy of the bank remittance for the DEPOSIT should be sent by email or fax no later than 5 days after our receiving of the Accommodation Form.

Upon receipt of the deposit and within five (5) days you will receive the confirmation of your booking by email (Should you not receive this confirmation please contact Conferre Ltd (info@conferre.gr).

After this, a copy of the bank remittance for the corresponding balance (in case of existing) should be also sent by e-mail or fax no later than December 10th, 2014. After this period your accommodation booking will not be processed.

e-mail (info@conferre.gr) or fax (+30 26510 68611)

B. By CREDIT CARD (MasterCard / Visa)

The preferred payment method for all transactions for the Course is online payment by credit card. For security reasons, payment by credit card is being made online through Alpha e-Commerce system (the secure transaction service by Alpha Bank).

Receipts-Invoices

In case you wish us to issue an invoice for this service, please check it the invoice box and complete the appropriate fields of the Accommodation Form with all the necessary details.
In case of not indicating your request for an invoice, the organizing-Administrative Bureau will issue automatically a receipt (default).

Receipts and invoices for accommodation bookings will be provided to participants on-site during the Course by the Secretariat, upon request or after the Course. No receipts or invoices will be sent in advance.

Cancellation Policy

For any written cancellations of rooms sent to Conferre Ltd:

Before & on 09/11/2014: there will be full refund
From 10/11/2014 until 30/11/2014: two nights cancellation fee
From 01/12/2014 & onwards: there will be no refund

All changes or cancellations have to be made in writing to Conferre Ltd.

Please DO NOT contact the hotel directly.
Refunds will be settled within 30 days from the end date of the Course.

• In case of no-show, the hotel will automatically release the room and the total amount paid will be non-refundable.
• If you arrive later or leave earlier than the dates indicated on your Accommodation Form, the total amount paid will be non-refundable.

Online Accommodation Booking Confirmation

After online accommodation booking you will receive (by e-mail) an “Accommodation Booking Number” indicating that your Accommodation Form has successfully been submitted. This number must be referred to in all correspondence. Please print or save this receipt on your computer, as it will serve as a confirmation of successful accommodation submission.

If you do not receive this automatic email immediately after your submission, your Accommodation Form has not been submitted properly (registered in the database). In this case you are kindly requested to repeat the procedure or contact Conferre Ltd (info@conferre.gr) for further information and assistance.

Unexpected cancellation of the event or impossibility to hold it

In the unlikely case that the ECPNR 2015 course cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of any government, etc. the Official Travel Agency and Housing Bureau cannot be held liable for any damages, costs, or losses incurred, such as transportation and accommodation costs, or any other direct or indirect losses or consequential damages.

Note: Your accommodation booking will not be confirmed unless accompanied by proof of full payment.